MINUTES OF MEETING

NORTH RIVER RANCH IMPROVEMENT STEWARDSHIP DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES
Wednesday, May 14, 2025, at 1:15 p.m. 8141 Lakewood Main Street, Bradenton, FL 34202

Board Members present via phone or in person:

Pete Williams Janice Snow John Leinaweaver John Blakley
Dale Weidemiller

Chairperson
Vice Chairperson Assistant Secretary Assistant Secretary Assistant Secretary

(via phone) (via phone)

Also present via phone or in person:

Vivian Carvalho Amanda Lane Kwame Jackson Jonathan Johnson Rob Engel
Tom Panaseny Andy Richardson Jim Schier
Chris Fisher

PFM Group Consulting LLC- District Manager PFM Group Consulting LLC - District Accountant PFM Group Consulting LLC - ADM
Kutak Rock - District Counsel Stantec - District Engineer Neal Communities - Developer
Neal Land & Neighborhoods - Developer Neal Land & Neighborhoods - Developer Clearview

(via phone) (via phone) (via phone) (via phone) (via phone) (via phone)

(via phone)

FIRST ORDER OF BUSINESS		Administrative Matters Call to Order and Roll Call
The Board of Supervisors' Meeting for the North River Ranch ISO was called to order at 1:17 p.m. Ms. Carvalho proceeded with roll call and confirmed quorum to proceed with the meeting.

Those in attendance are outlined above either in person or via speakerphone.

Public Comment Period

There were no public comments at this time.

Consent Agenda
Minutes of the April 9, 2025, Board of Supervisors' Meeting
Advanced Aquatic Proposal for Midge Fly Treatment at Ponds 32 &33
Aqua Plumbing Proposal for Riverfield Verandah Leak
Bay Area Bobcat Estimate for Dead Tree Removal
Bay Area Bobcat Estimate for Tree Cutting in Wetland
Clearview Proposal for Phase Line Modification
Detweiler's	Proposal	for Brightwood Fire Pit Repairs
FITREV Quote for Fitness Equipment Repairs
Florida State Fence Estimate for Pickleball and Bike Park Gate Spring Hinge
Floridian	Environmental Landscape Proposal for Pond Bank Plantings
Frontier Revised Camp Creek Internet Agreement
Jones & Sons Proposal for Removing Bees at Trail Head
Maddtraxx Proposal for Crosswalk Extension
Maddtraxx Proposal for Fence, Concrete and Bollard Work
Maddtraxx Proposal for Longmeadow Sidewalk Tie-In Replacement
Maddtraxx Proposal for Mocassin Wallow Sidewalk Sod
Maddtraxx Proposal for Phase 1B Bond Punch List
Maddtraxx Proposal for Pond 21 Debris Removal
Maddtraxx Proposal for Shell Trail Relocation
Maddtraxx Proposal for Sidewalk and Sod at Model Home Parking Lot
Maverick Estimate for County Wetland Signage

Mend & Manage Quotation #779   for	Brightwood Handyman Jobs
Mend & Manage Quotation #788   for	Brightwood Handyman Jobs
Paving Crew Proposal for Brightwood Firepit Paver Replacement
Pool Table Pros Estimate for Brightwood Game Table Covers
Rayco Electric Quote for Irrigation Timer and Boring
S&G Pools Estimate for Brightwood Pool Ladder Repair
Stantec Change Order No. 2 Under Work Authorization No. 5
Steadfast Proposal for Painting Tree Stakes
Steadfast	Proposal	for Townhome 2 Wire System
Sunrise	Proposal	for	Little River Plant Bed
Sunrise Proposal for Brightwood Pavilion Firepit Shell Replenishment
Sunrise Proposal for Grande River Entrance Plant Bed
Sunrise Proposal for Palm Removal and Replacement at Fort Hamer
Sunrise Proposal for Palm Removal and Replacement at Gallatin Trail and Lamine
Sunrise Proposal for Palm Removal and Replacement at Grande River
Sunrise Proposal for Riverfield Verandah Muhly Grass
Sunrise Proposal for Sawyer Rd Entry New Plantings
Payment Authorizations Nos. 123 -127
Funding Requests Nos. 514 -
529

Series 2023 Infrastructure Nos. 168 -171

Neighborhood Requisitions

District Financial Statements

The Board reviewed the items.

ON MOTION by Mr. Weidemiller, seconded by Mr. Leinaweaver, with all in favor, the Board ratified the Consent Agenda Items 1 - 42.

SECOND ORDER OF BUSINESS	Business Matters

Review of Letter from Supervisor of Elections, Manatee County

Ms. Carvalho stated that as of April 15, 2025, there are 1,863 registered voters within the District per the letter from the Supervisor of Elections, Manatee County.

There was brief discussion regarding the number of registered voters as it related to the Board.

ON MOTION by Mr. Weidemiller, seconded by Mr. Blakley, with all in favor, the Board accepted the Letter from the Supervisor of Elections, Manatee County.

Consideration of PFM Group Consulting LLC District Management Proposed Fee Increase

Ms. Carvalho noted that PFM is requesting an increase for District Management.

Mr. Williams noted that usually management companies request a 2-3% increase each year. PFM has not taken an increase in a few years. They are requesting a 5% increase.

ON MOTION by Mr. Weidemiller, seconded by Mr. Williams, with all in favor, the Board approved PFM Group Consulting LLC District Management Proposed Fee Increase.

Consideration of Resolution 2025- 05, Approving a Preliminary

Budget for Fiscal Year 2026, and Setting a Public Hearing,,Date

Ms. Carvalho recommended August 13, 2025, at a different location, to hold the Public Hearing, as a larger room is needed. She gave an overview of the preliminary budget. The budget has been reviewed with the Developer group. The new landscaping proposals are included in the FY 2026 budget. The residents will be given notice of the increase in assessments.

The Board reviewed the preliminary budget.

Ms. Lane noted the assessments are increasing by 25% for each homeowner, which is
$1,262.78 annually. This increase is mainly for the increase in Field Operations, Landscaping, and the repayment of the Developer loan.
Ms. Carvalho reviewed what would be included in the assessment notice. She noted it will include an explanation of the increase.

There was brief discussion regarding the reasons for the increase in the budget and assessments.

Mr. Williams noted the differences between the HOA budget and the Stewardship District budget. The SD budget is based on actual need for the Fiscal Year.

Ms. Snow noted the budget, and assessments are shared with new homebuilders and the budget is shown on the Developer's official website. The legalities are handled by District Management.

There was a brief discussion regarding what should be included in the letter explanation. It was recommended to include how close the District is to build out, in order to notate that the budget will level out.

The Board decided on August 13, 2025, at 2:00 p.m., to hold the Public Hearing. The location is to be determined.

ON MOTION by Mr. Weidemiller, seconded by Mr. Williams, with all in favor, the May 14th, 2025, Board of Supervisor's Meeting for the North River Ranch Improvement Stewardship District was recessed at 1:33 p.m.

ON MOTION by Mr. Weidemiller, seconded by Mr. Blakely, with all in favor, the Board of Supervisor's Meeting for the North River Ranch Improvement Stewardship District was reconvened at 1:41 p.m.

ON MOTION by Mr. Weidemiller, seconded by Mr. Williams, with all in favor, the Board approved Resolution 2025-05, Approving a Preliminary Budget for Fiscal Year 2026, in the amount of $4,151,928.78, and Setting a Public Hearing Date for August 13, 2025, at 2:00 p.m.

Review of Proposals for Brightwood Second Asphalt Lift
Ajax Paving Industries of Florida, LLC
Florida Asphalt &
Concrete

Mr. Panaseny gave an overview of the proposals. He noted that the infrastructure is completed for Phases 1B, 1C, 1D, East and West. It is time to install the final asphalt lift. Two proposals have been received for the needed scope of work. The proposal from Ajax Paving Industrial of Florida, LLC was for $526,445.20. The proposal from Florida Asphalt and Concrete was for
$537,053.02. The recommendation is to move forward with Ajax. It was noted they will help with communication for the residents and the traffic updates.

ON MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board approved the Ajax Paving Industries of Florida, LLC, Proposal for Brightwood Second Asphalt Lift.

Consideration of Change Order Nos. 12 & 13 for RIPA & Associates
Mr. Engel gave an overview of the change orders. Change Order No. 12 is for the Amenity Center work in Phase 4C. It is for an increase of $7,381.25. Change Order No. 13 is for additional roadwork in the food truck parking area. It is for an increase of $207,740.17. He noted the dates/days need adjustment on the completion contracts. He is working to update this, and it will be brought before the Board at the next meeting.

ON MOTION by Mr. Williams, seconded by Mr. Leinaweaver, with all in favor, the Board approved Change Order Nos. 12 and 13 for RIPA & Associates.

Consideration of Stantec Change Order No. 11 to Work Authorization No. 1

Mr. Engel gave an overview of the change order. This is for general services for the District from Stantec. This is for an increase of $20,000.00. This is related to the Deer Park bid and the landscape and maintenance bid.

ON MOTION by Mr. Williams, seconded by Mr. Weidemiller, with all in favor, the Board approved the Stantec Change Order No. 11 to Work Authorization No. 1.

Consideration of Steadfast Change Order No. 1 for Phase 4E Landscape and Irrigation
Mr. Panaseny gave an overview of the change order. It was for changes in the landscape material based on the conditions of the community. It was for an increase of $58,381.72.

ON MOTION by Mr. Blakley, seconded by Mr. Williams, with all in favor, the Board approved the Steadfast Change Order No. 1 for Phase 4E Landscape and Irrigation.

Consideration of Steadfast Interim Landscape Maintenance Contract for Zone 7

Ms. Carvalho noted Zone 7 was not included with the original RFP. This is for that addition to the contract. It was noted the scope of work is consistent with the other entities.

Mr. Panaseny recommended moving forward with the RFP process next year for that zone.

ON MOTION by Mr. Williams, seconded by Mr. Weidemiller, with all in favor, the Board approved the Steadfast Interim Landscape Maintenance Contract for Zone 7.

Review and Acceptance of FY 2024 Audit Report

Ms. Carvalho noted the report has not been received as of yet. This item will be on the next agenda.

Review and Acceptance of Arbitrage Report - Series 2019A-1 & 2019A-2 (Morgan's Glen)

Ms. Carvalho stated this is a requirement every 5 years. She noted that no arbitrage rebate liability or yield reduction is due.

ON MOTION by Mr. Williams, seconded by Mr. Snow, with all in favor, the Board accepted the Arbitrage Report - Series 2019A-1 & 2019A-2 (Morgan's Glen).

Mr. Jackson noted the report will now be required every year. This is noted in the administrative cost in the budget.

THIRD ORDER OF BUSINESS		Other Business Staff Reports

District Counsel -

District Engineer -

District Manager -

Field Manager -

Lifestyle Director -

Mr. Johnson noted that the first seat on the Board transitions to a homeowner happens when there are 3,463 registered voters. He also noted the several legislative bills did not change this session as they relate to the District.

No report.

Ms. Carvalho stated the next Board Meeting is June 11, 2025, at 1:15 p.m.

The report was included in the packet for the Board. The report was included in the packet for the Board.

Audience	Comments	and Supervisor Requests

Mr. Weidemiller asked for clarification regarding the contract for Zone 7. It was noted this is included in the upcoming budget. He also discussed the timing of change orders. He requested change orders to be reviewed by the Developer prior to coming before the Board.

Mr. Panaseny noted that the Camp Creek Amenity pools have been certified by the Health Department and approved to open. The park and pickleball courts are already open.

Ms. Snow gave a few updates regarding the staff for Camp Creek. There will be a grand opening at the end of May.

There were no further audience comments or Supervisor requests at this time.

FOURTH ORDER OF BUSINESS	Adjournment

Ms. Carvalho called for a motion to adjourn the meeting.

ON MOTION by Mr. Blakley, seconded by Mr. Leinaweaver, with all in favor, the May 14th, 2025, Board of Supervisor's Meeting for the North River Ranch Improvement Stewardship District was adjourned at 2:03 p.m.

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-Secretary I Assistant Secretary

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Chairperson I Vice Chairperson