Title: North River Ranch ISD 9-9-2026 Meeting Minutes

MINUTES OF MEETING

NORTH RIVER RANCH IMPROVEMENT STEWARDSHIP DISTRICT BOARD OF SUPERVISORS’ MEETING MINUTES
Wednesday, August 12, 2026, at 2:00 p.m. 8141 Lakewood Main Street,
Bradenton, FL 34202

Board Members present via phone or in person:

Pete Williams Janice Snow John Blakley Dale Weidemiller
John Leinaweaver

Chairperson
Vice Chairperson Assistant Secretary Assistant Secretary Assistant Secretary

(via phone)

Also present: Vivian Carvalho Amanda Lane Kwame Jackson Sarah Sandy Jonathan Johnson Rob Engel
Tom Panaseny Andy Richardson John McKay
Cori Morgan Chris Fisher Charles Varah

PFM Management Services LLC – District Manager PFM Management Services LLC – District Accountant PFM Management Services LLC – Associate DM

Kutak Rock – District Counsel Kutak Rock – District Counsel Stantec – District Engineer Neal Communities – Developer
Neal Land & Neighborhoods – Developer
J.H. McKay, LLC – Consultant Lifestyle Director
Clearview
Neal Land & Neighborhoods

(via phone) (via phone) (via phone) (via phone)
(via phone)

(via phone) (via phone)

FIRST ORDER OF BUSINESS

Administrative Matters

Call to Order and Roll Call

The Board of Supervisors’ Meeting of the North River Ranch ISD was called to order at 2:03 p.m.

Ms. Carvalho proceeded with roll call and confirmed quorum to proceed with the meeting.

Those in attendance are outlined above either in person or via speakerphone.

Public Comment Period

A resident asked if the builder is paying the same fees as the homeowners.

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Consent Agenda

1.

Minutes of the July 8, 2026, Board of Supervisors’ Meeting
C&M Proposals for Little River Way Base Repair and Final Lift

2.

3.

Frederick Derr Co #4 for Phase 4-2C

4.

Impact

Proposal

for Wildleaf Buffer Tree Replacement Maddtraxx

5.

Proposal Preparation

for for

Future  Monument

at US301 & Little River Way Maddtraxx

6.

Proposal Preparing

for Future

Stockpile Area Maddtraxx Proposal

7.

for

Stump Removal on

Grand Parkway

River
&	Fort

Hamer Road

8.

Maverick Proposal

for

Repairing

Wildleaf Sign

9.

RIPA Proposal for

Reclaimed

Water

Meter

Lids	in

Phase 4E

10. RIPA Proposal for

Reclaimed

Water

Reconfiguration to Private – Phase 4EF

11. Stand

Out

Pool for Pool

Proposal

Brightwood Light

Fixture

Replacements

12. Payment

Authorizations Nos. 179 - 186

13. Funding Requests
Nos. 704 - 729

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14. District

Financial

Statements

The Board reviewed the Consent Agenda Items

SECOND ORDER OF BUSINESS

Business Matters

Ranking of Auditing Services Proposals

Ms. Carvalho reviewed the Auditor Selection Committee Recommendations.

There was brief discussion amongst the committee regarding the District Manager’s ranking sheet.

The committee revised the rankings of the proposals.

Review & Consideration of

Auditor Committee Recommendation

Selection

Ms. Carvalho reviewed the Auditor Selection Committee Recommendations.

There was brief discussion amongst the board regarding the rankings.

Consideration Resolution

of 2026-06,

Adopting Goals, Objectives

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ON MOTION by Mr. Williams, seconded by Ms. Snow with all in favor, the Board approved Auditor Selection Committee Recommendation with McIntosh as #1, Grau & Associates as #2, Richie Tandoc as #3, and Berger, Toombs, Elam, Gaines & Frank as #4.

ON MOTION by Mr. Williams, seconded by Ms. Snow with all in favor, the committee approved the revised rankings with McIntosh as #1, Grau & Associates as #2, Richie Tandoc as #3, and Berger, Toombs, Elam, Gaines & Frank as #4.

ON MOTION, by Mr. Williams seconded by Mr. Blakley, with all in favor, the Board approved the Consent Agenda Items 1 – 14.

and Performance Measures and Standards for Fiscal Year 2027

Ms. Carvalho noted that the Goals and Objectives coincide with the current ones.

Public

Hearing	on

the

Adoption of the District’s Annual Budget

a.

Public

Comments

and Testimony Board Comments Consideration

b.
c.

of

Resolution 2026-07,

Adopting Year Budget

the Fiscal 2026-2027
and

Appropriating Funds

Ms. Carvalho requested a motion to open the public hearing.

A resident commented on the 26% increase and questioned what was creating large expenses.

A resident questioned if the expense for leasing the fitness equipment was greater than purchasing the equipment outright. He also had concerns with several expenses such as lifestyle staff, cantina at camp creek and field operations. He would also like to know what
the carry-over was from Fiscal Year 2026.

A resident noted that she requested a copy of the budget and has not received it. She expressed concerns about not being able to have an informed comment because she was unable to review the budget previously.

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ON MOTION, by Mr. Williams, seconded by Mr. Leinaweaver, with all in favor, the Board opened the public hearing.

ON MOTION, by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board approved Resolution 2026-06, Adopting Goals, Objectives and Performance Measures and Standards for Fiscal Year 2027.

A resident wanted to ensure the District was not overpaying for services and receiving bids from other companies.

A resident would like a line-item detail about the stormwater maintenance increase from
$500 to $18,000.00.

A resident commented on the costs of cable and Wi-Fi and asked if they were able to review the invoices.

Mr. Williams noted the need for additional landscape areas, additional amenity services, and cost of service increases as major variances for the budget increase. He noted that when the final Budget is posted, there will be more detailed information and highlighted
areas of increase.

Mr. Williams noted that at the time the fitness equipment was implemented it was more cost-effective to lease. He noted that they will investigate purchase options in the future. Ms. Snow also noted that leasing equipment allowed for updated equipment.

Mr. Williams asked Ms. Morgan for her staff count. Ms. Morgan noted that over the summer there were 14 staff members and currently there are 12 staff members.

Mr. Williams noted the cantina at camp creek expense is for supplies.

Mr. Williams commented on the bikeshare facility.

Mr. Williams noted that the District does not carry over expenditure from one year to the next. He noted that if there are additional funds left over at the end of the year, that money is used to offset assessments or reserves for other improvements.

Mr. Williams gave a brief overview of lake maintenance requirements and costs.

Mr. Williams noted that due to the size of the community, several landscapers are needed for various areas or projects.

Mr. Williams noted that there were several areas in stormwater drainage that needed to be repaired. Stormwater drainage will continue to be a routine maintenance item.

Mr. Williams commented on the community center cable and Wi-Fi rates.

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ON MOTION, by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board closed the public hearing.

Mr. Williams gave a brief overview on how to access and receive copies of documents through a public records request.

Mr. Williams reviewed an email request.

Mr. Jackson commented on how to find the monthly financials on the website.

A resident commented on increasing fees for future amenities. She also wanted to confirm the assessment increases were being distributed evenly.

Ms. Carvalho noted that the completion of additional infrastructure will stabilize the budget.

Public

Hearing

on

the

Imposition Assessments

of

Special

a.

Public

Comments

and Testimony Board Comments Consideration

b.
c.

of

Resolution 2026-08,

Adopting

an

Assessment Roll for

Fiscal

Year

2026-

2027, and Certifying Special Assessments	for
Collection

Ms. Carvalho requested a motion to open the public hearing.

Ms. Carvalho noted that this reflects the debt service obligation and the operation and maintenance assessment roll based on the Budget that was just approved.

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ON MOTION, by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board opened the public hearing.

ON MOTION, by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board approved Resolution 2026-07, Adopting the Fiscal Year 2026-2027 Budget and Appropriating Funds.

The Board briefly discussed when this would appear on the tax bill.

The Board reviewed the resolution.

Public

Hearing

on

the

Adoption of Revised Rules of Procedure

a.

Public

Comments

and Testimony Board Comments Consideration

b.
c.

of

Resolution 2026-09,

Adopting

Revised

Rules of Procedure

Ms. Carvalho requested a motion to open the public hearing.

Ms. Snow noted page 233, rule 1.2 has a spelling error on the word “District”.

Mr. Williams and Mr. Jackson provided on overview of Rules of Procedure and the revisions being proposed.

Ms. Carvalho noted that these are statutory changes

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ON MOTION, by Mr. Williams, seconded by Mr. Leinaweaver, with all in favor, the Board opened the public hearing.

ON MOTION, by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board approved Resolution 2026-08, Adopting an Assessment Roll for Fiscal Year 2026-2027, and Certifying Special Assessments for Collection.

ON MOTION, by Mr. Williams, seconded by Mr. Leinaweaver, with all in favor, the Board closed the public hearing.

The Board reviewed the resolution.

Consideration of Resolution 2026-10, Adopting the Annual Meeting Schedule for Fiscal
Year 2026-2027

Ms. Carvalho noted that due to a holiday in November the meeting date has been changed to November 18, 2026.

Review and Consideration of Responses to RFP Landscape & Irrigation Maintenance Services for
Zones 3 & 7

Mr. Varah gave an overview of the proposals received and the evaluation by the team.

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ON MOTION, by Mr. Leinaweaver, seconded by Ms. Snow, opposed by Mr. Williams, the Board approved RFP Landscape & Irrigation Maintenance Services for Zones 3 & 7, awarding Zone 3 to Impact Landscaping and Zone 7 to Steadfast Alliance.

ON MOTION by Mr. Williams, seconded by Ms. Snow, with all in favor, the Board approved Resolution 2026-10, Adopting the Annual Meeting Schedule for Fiscal Year 2026-2027 for the second Wednesday of each month with the exception of November meeting, which will be held on the third Wednesday of the month, at 2:00 p.m. at Lakewood Ranch Library – 1^st Floor Meeting Room B (#130) 16410 Rangeland Pkwy, Bradenton, FL 34211.

ON MOTION, by Mr. Blakley, seconded by Mr. Williams, with all in favor, the Board approved Resolution 2026-09, Adopting Revised Rules of Procedure with the corrected spelling changes.

ON MOTION, by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board closed the public hearing.

Consideration of Certificate of Completion for 2020 Bond Issuance

Ms. Carvalho gave an overview of the Bond Issuance and requirements for a Certificate of Completion.

Discussion

of

Off-Duty

Officer

Assignment

for

Traffic Calming

Ms. Carvalho noted this was for the off-duty officer for the first week of school.

THIRD ORDER OF BUSINESS

Other Business

Staff Reports

District Counsel –

No report.

District Engineer –

No report.

District Manager –

Ms. Carvalho noted the next meeting is scheduled September 9, 2026, at 1 p.m.

for

Field Operations Manager – Ms. Carvalho noted the Field Operations report was in the
agenda packet.

Lifestyle Director –

Ms. Carvalho noted the Lifestyle report was in the agenda packet.

Audience Comments and Supervisor Requests

There were no public comments or Supervisor requests.

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ON MOTION, by Mr. Williams, seconded by Mr. Leinaweaver, with all in favor, the Board ratified Off-Duty Officer Assignment for Traffic Calming.

ON MOTION, by Mr. Williams, seconded by Mr. Blakley, with all in favor, the Board approved Certificate of Completion for 2020 Bond Issuance.